Not when, Where: Meet the future of hybrid work

Where is a new efficient workspace management platform that paves the way today for the hybrid office of tomorrow.

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One of the few upsides caused by the global pandemic has been the digital evolution of our work habits with a stronger emphasis on hybrid work models allowing increased flexibility for how, when and where we work. Listed as one of the 50 Startups that are changing Brazil, Where is a SaaS solution for optimizing office space usage, productivity and adherence to social distancing at the office. Manyone’s team in São Paulo partnered with Where to design and develop their industry-leading platform: A brandable solution that can be customized to different business and employee needs, languages, and cultures.

Even before the pandemic, companies were already dealing with the obstacles of limited space and a continuously growing workforce. Based on our experience from working behind the scenes with companies across various industries, we worked with Where to develop a vision for the future of hybrid work. We explored how to make the workspace a more sustainable and efficient environment and the key to this was not only new tools and applications, but more specifically a matter of distribution, placement and organisation. This resulted in a vision based on fluid office planning, that is always adaptable to the needs and size of the workspace.

Where is designed to assist the HR department and workers by seamlessly and remotely reserving desks, conference rooms, as well as other office items. They can easily share important information such as requests for repairs, and specifically in the case of the pandemic, feedback on seating for social distancing to track virus spread as well as suggests temperature adjustments and air quality improvements to ensure a healthy work environment.

Where can also be programmed to coordinate restaurant reservations, orders, and lunch breaks, so the company can rest assured that all needs and protocols are met.

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A collective process

To design Where, we gathered a collaborative team of multi-disciplinary professionals such as software engineers, programmers, designers, strategists, and researchers to fully immerse ourselves in the challenges of both online and offline offices. Our starting point was to address the barriers of the "old" world along with the limitations of the "new" one.

With speed and precision, our collective team created a modular web-based platform that can be implemented into a new business setup in less than two weeks. With the brandable software in place, the two-week delivery time will only decrease. Where can be installed remotely, allowing every company's HR department to access and plan everything through a custom dashboard, from start to finish.

We chose to develop a web-based app to avoid the limitations of a native app that is linked to specific operating systems and restricted by their virtual stores. The web-based approach allows people to access and use it easily, from every and anywhere, via a browser. It is important to highlight that Where was created to accommodate different company sizes to make sure it is the right tool for any situation. Whether you are a small company or a big one, all it takes is to send your specifications and office space plan, and the rest will happen seamlessly
Nagib Nassif Filho Manyone São Paulo’s CTO

The hybrid, efficient workspace

Where paves the way to a subtle but game-changing shift in teams' behaviour – something that cannot be measured, but experienced – although hard stats are always available through the employee and HR dashboard.

Where can help companies optimize 40 to 50% of their physical space when utilizing the platform for a hybrid work model, empowering employees to choose when and where they want to work.

Empowered to make better, data-driven decisions via Where, businesses with around 100 employees can expect to save around $10k USD every month, based on current corporate real estate listings in cities like São Paulo. By remotely and digitally managing their space and workforce disposition, businesses are no longer tethered to the traditional idea that more space is needed to accommodate team expansions.

Where is not only a temporary response to the pandemic, but a hybrid work platform that enables employers to better serve the needs of their employees by building trustworthy and transparent office solutions.